Starter
EUR 150/ month
- Up to 200 invoices / month
- Basic invoice processing
- Basic workflow
InvoiceBot: fully automated invoice processing with AI
Eliminate manual data entry. An AI-based invoice processing platform: automatic data recognition, approval workflow and bank reconciliation in one system.
Challenge
The cost of manual invoice processing
Manual data entry
Transferring data from PDFs and paper documents into accounting and ERP systems takes concentration, accuracy and time.
Costly errors
Incorrect entries are not only frustrating but also costly, and they hinder financial control.
Deteriorating liquidity
Invoices approved late worsen liquidity. If you cannot see what has been paid, you have no up-to-date picture of your financial position either.
Why do traditional methods fail?
| Invoices arriving scattered | Traditional systems | “Black box” AI solutions | InvoiceBot | |
|---|---|---|---|---|
| How it works | In email accounts and folders; data has to be retyped by hand | Strong control, but preceded by lengthy integration | Fast, purely AI-based decisions | AI extracts the data, fixed rules govern approval |
| Traceability | Error-prone manual entry | Traceable | Decisions cannot be traced back | Remains auditable |
The solution
AI-based processing, deterministic control
InvoiceBot is not just another invoicing program but a system that automates. AI extracts the invoice data, while the approval and payment route is governed by strict, predefined rules. Processing is fast, and operations remain auditable.
Input
Incoming invoice
Email, cloud storage, photo
AI
Data extraction and validation
Formal and content accuracy
Rules
Approval and payment route
Predefined, deterministic
Result
Fast and auditable
Every step is traceable
Key features and business benefits
Automatic data recognition (AI)
AI extracts the invoice data, then checks whether it is formally and substantively correct, and whether it has a matching purchase order and contract.
All invoices in one place
The system monitors the specified email accounts and cloud storage, and also accepts photographed paper invoices. Anything that is not an invoice is sorted out separately.
Partner validation
For a new supplier, AI extracts the partner data and the bank account number. After human approval and a tax number check, the partner is added to the master data.
Approval workflow
You can set up the approval chain in plain language or from an Excel sheet. Before any change, a simulation shows which earlier invoices would have taken a different route.
Bank reconciliation
Based on the uploaded bank statements (CSV, PDF, MT940), the system matches invoices with payments. Discrepancies beyond the tolerance go to human review.
Real-time view of your cash flow
Invoices are recorded without delay, so your financial position is always up to date, and you can see what has been paid.
How does InvoiceBot work?
Invoices arrive
Invoices enter the system from the specified email accounts and cloud storage, or as photos.
Data extraction and validation
AI extracts the data and checks the formal and content accuracy of the invoice.
Partner validation
A new supplier is added to the master data after human approval and a tax number check.
Approval
The invoice goes through the approval chain according to the predefined rules.
Bank reconciliation
Based on the bank statements, the system matches invoices with payments.
Handover to the accountant
Processed invoices are sent to the accountant with one click.
Choose a plan that fits the size of your business
Transparent pricing with no hidden costs. Grow with us as your invoice volume and needs expand.
Most popular
Professional
EUR 450/ month
- Up to 1,000 invoices / month
- All Starter features
- Automated rule management
- Bank reconciliation
- Petty cash module
- Custom Excel exports / records
Enterprise
Custom quote
For large enterprises – based on a consultation
- Custom invoice volume
- Custom workflow
- Custom modules
- Custom integrations
- Custom SLA
Contact us
Book a demo appointment and see InvoiceBot in action!
- Phone:
- +36 1 611 0462
- Email:
- info@blackbelt.hu